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It was noon when I finished lunch and prepared for my first weekly meeting with Rebecca. 

Last week we mapped out her strategic plan. During the session, I identified three things that could improve productivity during our  first three months working together.

We discussed the three strategies and what’s entailed in executing each. Each project takes about a month to work on and roll out and I asked her to think about it for our first weekly session. 

We started our meeting and asked Rebecca, “Which of the three strategies would you like to work on first?”

Rebecca smiled and said, “Yes.”

I laughed, and she laughed. So, I asked again.

This time she was specific. “I want to work on all three at the same time.”

I then shared a saying I learned many years ago, “You cannot boil the ocean.”

I saw on her face that she did not know this expression. After a few seconds, she laughed.

Multitasking here could result in multi-losing. 

So, she asked what I thought was best.

After a few seconds, I suggested that first, we should work on messaging and cadence. Second, automation. Then, moving new searches to retainers. 

We took the rest of the session to discuss and map out messaging. Email, text, phone, social media.

And at the end of the session, she asked what I thought it would take from a timing perspective to get where we could implement it.

In typical coaching fashion, I said, “it depends”. Then I smiled and said, “Rebecca, we want it right. If it takes two days, that would be great. If it takes two weeks and two days, that’s ok also. As we see results, we may need to make some adjustments”. 

Speed over quality when working on projects typically does not work out well.

Here’s a four-step approach to help solve the multitasking dilemma. 

Plan it: 

What priority is this (scale of 1 to 4, where 1 is the most important).
How much is the investment? (time and/or money).
How much impact will this project have on my business? (Time saved, money saved, higher quality result. (Return on Investment)

Do it

Review the plan and determine the order that you will do the work.
Time block associated time to accomplish it. 
For big projects, this could be recurring or multiple days.
For Smaller projects consider using the tasks tool in Microsoft or Google.

Review it

Look at your draft later that day or the next.
Make any changes.
Ask someone that you trust to review and provide meaningful feedback.
Make tweaks if needed.
Implement it

Measure It


And remember, you still have time to register for the workshop on Thursday,  “How to Build a Profitable Recruiting and Staffing Business workshop”

Thanks for reading.

Until next week,

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